Skip navigation

Panels: Call for Participation

A schedule of all due dates can be found on the Submissions page.

Quick Facts

  • Submission deadline: 7 October 2011 (5:00pm PDT)
  • Online submission: PCS Submission System
  • Notification: 30 November 2011
  • Camera-ready deadline: 20 January 2012
  • Submission format: Unanonymized up to 4 page extended abstract and up to 8-page proposal, both in Extended Abstract Format.
  • Selection process: Juried
  • At the conference: Accepted panels will be presented in a 80-minute session at the conference
  • Archives: Extended abstracts DVD and ACM Digital Library

Message from the Panels Chairs

In the spirit of the CHI 2012 theme "It’s the experience!" we encourage submission of proposals for Panels that embrace and explore discussions between academics and practitioners trying to create rich, valued, varied, meaningful experiences.

New for this year, panel proposal organizers can choose to propose a panel surrounding “keynote panelists." These panelists are:

  • Julia Washburn, Associate Director for Interpretation and Education, U.S. National Park Service 
  • Christopher Amos, Director, Educational Media and Technology, Weill Music Institute at Carnegie Hall
  • Mark Rolston, Chief Creative Officer, frog design inc.
  • Hugh Forrest, Director of Events, SXSW Interactive 

You have the opportunity to write a proposal that includes one of the four keynote panelists on a panel where you choose the theme and other participating panelists. Each of these panelists have already agreed to come to CHI to be a panelist, all you need to do is create a panel for them. For example, you might be interested in creating a panel discussion the future of electronic music and therefore you might choose our keynote panelist from the Weill Music Institute at Carnegie Hall.  Or you might consider creating a panel exploring mobile technology use outdoors and therefore you want to include our panelist from the U.S. National Park Service.  From these proposals, reviewers will help to choose the panel that sounds the most exciting for each of our keynote panelists.

On the other hand, you might have an idea for a panel that doesn’t include any of these keynotes panelists, and that’s ok too.  The format of Panels is intentionally left open. However, no matter what you propose, Panel Organizers are encouraged to think of ways to promote lively dialogue between a set of experts and the audience.

Allison Druin and Jofish Kaye

What is a Panel?

Panels are 80-minute sessions that involve significant interaction with audience members. Effective panels have been designed in many forms and formats; e.g., the session may include a group of experts invited to debate a topic or theme, enact some aspect of their expertise, or reflect on and compare their diverse experiences. Panels should include involvement from the audience, often through questions and answers, voting or critique of the experts' presentations, and so on. While we encourage panels that provide multiple perspectives and controversy, rancor or ad hominem attacks are not professional and should be avoided.

Preparing and Submitting your Panel

The Panel proposal must be a single PDF file submitted via the PCS Submission System by 7 October 2011 (5:00PM PDT). The proposal must have the following two distinct sections, each written in the Extended Abstract Format:

Part 1. The Extended Abstract

The primary submission material consists of a 4-page extended abstract in the Extended Abstract Format. The extended abstract should include the title; the names and affiliations of the organizer(s), and confirmed invited participants (others can be described in the session proposal, see below). In addition, you should include the name of the keynote panelist you wish to involve as well.  Within the 4-page constraint you should summarize the lessons or experiences you hope to convey in the session. This should include the topic(s) to be covered, as well as contrasting or controversial perspectives on the topic(s). Your extended abstract must stand alone; readers must be able to get something out of the abstract even if they do not attend the panel session.

Part 2. The Session Proposal

Along with your extended abstract, you must develop a session proposal of up to eight pages. This proposal will not appear in the Extended Abstracts but will be used by the reviewers to judge the suitability of your concept as an interactive session. Thus it should address a number of issues, including:

  • the main topic(s) to be presented, debated, discussed, enacted, etc.
  • who will participate, how they have been recruited, why these people were selected, what qualifications they bring, etc. In this proposal document, you may include participants who you hope to recruit but have not yet confirmed participation.
  • the session format - how you will run it, the invited participants' role, your role, the audience role
  • logistics that we need to consider to host the session (e.g., special seating or A/V, audience size limitations, use of student volunteers, expectations about attendee background or interests, etc.)
  • any other considerations that will help reviewers evaluate your concept.

Regardless of the topic, all session proposals should include a plan for engaging audience members in the interaction.

Panels Review Process

Panel submissions will be Juried. Appropriate Community chairs will identify appropriate reviewers for community-relevant panels. There is no mechanism for author response in the review of Panels and decisions are final. Organizers will be provided with the reviews of their submission after the decision is announced.

Review Criteria

Panels present ideas that are novel, controversial, or engaging, inspiring the audience to respond and further elaborate the ideas. The review criteria will consider the extent to which the session proposes:

  • one or more topics likely to evoke a lively response from the CHI attendees
  • invited participants who will contribute unique perspectives, content, or other interactive content to the session
  • a well-organized and feasible session plan
  • may use one of the keynote panelists in a creative, thought-provoking way
  • useful and interesting contributions to HCI
  • Confidentiality of submissions is maintained during the review process. All rejected submissions will be kept confidential in perpetuity. All submitted materials for accepted submissions will be kept confidential until the start of the conference.

Upon Acceptance of your Panel

Authors will be notified of acceptance or rejection on 30 November 2011, or shortly after. Contact authors of accepted Panels will receive instructions on how to prepare and submit the camera-ready version of their Panels. These will be due on 20 January 2012.

Your Panel At the Conference

Panels will take place during the main conference in parallel with other sessions. Session organizers are strongly advised to meet with their invited participants prior to their session to ensure a coordinated effort. If any special logistics are involved (e.g., seating, student volunteers, special A/V) organizers should also check in with Scooter Morris, Technology Liaison

Your Panel After the Conference

Accepted Panel abstracts will be distributed in the CHI Conference Extended Abstracts, available at the conference on DVD and in the ACM Digital Library, where they will remain accessible to thousands of researchers and practitioners worldwide. Some of these Panels may also be recorded at the conference and distributed by the ACM.