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Preparation Instructions for Papers & Notes

This page contains instructions for submitting the final version of your paper or extended abstract to print publications and the ACM DL. Please read the whole page. Submissions that do not conform to the ACM SIGCHI standards, specifications, guidelines, and formats will be returned to the author for corrections and/or alterations.

Process

All content and metadata will be submitted via Precision Conference System (PCS).  Your acceptance notification should also contain a link to PCS.

Page Limits

Your final submission must conform to the page limits and format specified for the publication venue which is specified on each venue's call for papers.

Mandatory Information

The following information must be entered into PCS and match the content of your paper.

Title

Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters.

Authors' Complete Names

Make sure that every author’s name is entered correctly for spelling, accents and the fields filled in properly for each authors' first name, middle name or initial and last (surname/family) names.

Every Author's Email Address

Please enter the correct email address for every/all authors of your paper.

Authors' Affiliation Information

Make sure that every author’s affiliation is entered properly (spelling and correct affiliation name), including department or lab (if any in its appropriate field), main institution, as well as the specific location (city, state/province and country).

Contribution & Benefits Text

(For Papers, Notes and Case Studies only).
The Contribution & Benefits statement is a 30 words or less description of the contribution made by your paper or note to HCI and the benefit that readers can gain from it. These are most typically stated in two sentences, the first sentence making clear what type of contribution (technique, system, guideline, etc.) is described and the second stating the benefit of that contribution.  Examples of contribution and benefit statements can be found at the bottom of this writing guideThis is a field on the PCS submission form ONLY and does not appear in your paper. This information is not entered when submitting, but when your paper has been accepted and you are entering your final, camera-ready submission.

Abstract

The abstract on the submission page is a short overview of your submission. Cut and paste the abstract text from your word document into this field. The abstract on the submission page is the one that will appear in databases – please make sure that it includes the key points that you want searchers to be able to find and matches the abstract on your submission word for word.

Authors Keywords

This section is your (author) choice of terms you would like to be indexed by and are mandatory on the submission form, but are NOT mandatory to be included on the first page of your paper.

ACM Classification Sections

 

 

 

Your selections for these sections is mandatory on the submission form and mandatory to be included on the first/second page of your paper/abstract. If the submission page and the first page of your paper/abstract do not match, your file will be returned to you for revision.

ACM Classification Keywords: For CHI, the primary ACM Classification Keyword should be one of the following.

H. Information Systems

H.5 INFORMATION INTERFACES & PRESENTATION (I.7)

H.5.0 General              

H.5.1 Multimedia Information Systems        

H.5.2 User Interfaces (D.2.2, H.1.2, I.3.6)     

H.5.3 Group and Organization Interfaces

H.5.4 Hypertext/Hypermedia

H.5.5 Sound and Music Computing

H.5.m Miscellaneous

Click here for more info on the ACM Computing Classification Scheme.

General Terms: You must choose one or more of these 16 terms Algorithms, Design, Documentation, Economics, Experimentation, Human Factors, Languages, Legal Aspects, Management, Measurement, Performance, Reliability, Security, Standardization, Theory, Verification. Click here for more info on the ACM General Terms.

References

ACM needs the references/citations in plain text (.txt with no coding).  Copy and paste from your word processor into this text filed. Latex Users: PLEASE DO NOT cut and paste your whole .bib file, kindly run bibtex and enter the references/citations that are used within your paper as they appear in the .bbl file created.

Summary of Changes

(For Papers and Notes only)
CHI papers are conditionally accepted. The Associate Chair may insist that certain changes being made - this should have been clearly stated in the meta-review. If this is the case, please summarize how you met those changes here, so the AC can look for them. You are encouraged to enhance your paper in ways other than those called out by the AC.

Preparation Requirements for your Files: Page Size, Bad Breaks, Figures/Images, Page Numbering, PDF, Accompanying Video, and Thumbnail Image

Submissions that do not conform to the ACM SIG standards, templates, and formats will be returned to the author for corrections and/or alterations. The page size for this ACM publication is US Letter (8-1/2x11 inches).

Bad Breaks

Be sure that there are no bad page or column breaks
Meaning no widows (last line of a paragraph at the top of a column). If this happens either tighten the previous column or force a line over. 
Section and Sub-section heads should remain with at least 2 lines of body text when near the end of a page or column.

Images & Figures

(a) Colors and Black & White (Gray Scale) Print Testing. If you have any images in color, we suggest that you print your paper to a black/white printer (or black-white version) to be sure that the tones and screens used in your images or figures reproduce well in black and white. Your images will and may appear in color in the electronic proceedings, in color in the ACM Portal (digital library), but in grayscale in any print proceedings.

(b) Resolution & CYMK: We recommend images to be at least 300 or 600 dpi for quality reproduction and saved as .tif images. When creating or revising your images for inclusion in the paper, please be sure you choose CYMK and not RGB (as the color profile choice).

(c) TIF (EPS) vs JPG (JPEG) images: TIFs are preferred for press applications where quality takes priority over file size. While TIFs can be compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. JPEG was designed as a compressed image format designed to keep the file size small which makes it ideal for use in web graphics. To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossycompression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.

(d) Rules/Lines: We recommend for quality reproduction of rules in your graphs, tables or charts, that the rules are at least a 0.5 pt. and black. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when.

(e) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation that all fonts are embedded or included in the figure correctly.

(f) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies should also be flattened.

Page Numbering, Headers, & Footers

Your final submission SHOULD NOT contain any footer or header string information at the top or bottom of each page. The submissions will be paginated in a determined order by the chairs and page numbers added to the pdf during the compiling, indexing, and pagination process.

Creating an ACM-Compliant PDF

Your pdf file should be ACM Compliant. The requirements for an ACM Compliant PDF are Outlined Here.
Right Click here to obtain the (acm.joboptions) to use ACM distiller settings for full versions of Adobe Acrobat and Distiller ONLY. The acm.joboptionshas all the settings and requirements to create an ACM compliant PDF with Adobe Acrobat-Distiller.

Creating your accompanying Video

An accompanying video is "optional,"and encouraged. Click here for a general video guide to prepare your digital video for submissions.
Please be sure to review these instructions, videos not compliant with these instructions will be excluded from the Electronic proceedings and the ACM DL.

Thumbnail Image

ACM requests a thumbnail image to identify your paper (often a representative segment of a figure in your paper). This thumbnail image is optional and should be at least 72 dpi, 100 pixels wide in .jpg format. If you do submit a thumbnail image, a short-brief caption (20-30 words) will be required.

ACM Templates & Formats

The CHI Format page contains links to Microsoft Word and LaTeX formatting templates.

Microsoft Word Instructions

You will need to submit your .doc or .docx file and an ACM compliant PDF file.

Template files

The CHI conference web site has links to template files for correct formatting.

Copyright statement

The correct ACM copyright statement is included in the template files.

ACM Compliant PDF

Distill/Create an ACM compliant PDF. If your submitted pdf file is not ACM Compliant, we will distill your .doc or .docx file with the ACM distilling settings, send the PDF to the contact author for approval, and use the PDF for the proceedings and the ACM DL.

Uploading files

You need to upload your .doc, .pdf, optional thumbnail image, and optionalvideo files to PCS. We recommend using a modern, standards-compliant Web browser to upload the necessary files.

What to expect

See After You Submit.

LaTeX Instructions

You will need to submit your .tex file and an ACM compliant PDF file. 

 Template Files

The CHI conference web site has links to template files for correct formatting.

The LaTeX files provided on the CHI conference web site are to assist authors who choose to use LaTeX but we do not provide technical support for their use. The correctness of the final pdf is the author’s responsibility.

Type 1 Fonts

You MUST use Type 1 fonts for your submission, for help see on obtaining the correct type of fonts and other formatting issues, see:http://www.acm.org/sigs/pubs/proceed/sigfaq.htm for help.

ACM Compliant PDF

Create a PS file directly from tex and Distill/Create an ACM compliant PDF. If your submitted pdf file is not ACM Compliant, we will distill your .ps (postscript) file with the ACM distilling settings, send the PDF to the contact author for approval, and use the PDF for the proceedings and the ACM DL.

Uploading Files

You need to upload your .tex, .ps, .pdf, optional thumbnail image, and optional accompanying video files to PCS.  We recommend using a modern, standards-compliant Web browser to upload the necessary files.

After You Submit

Confirmation

You will see a confirmation message from PCS after successful upload. You can double check the final submission by selecting "check your final submission" from that screen.

Copyright Assignment

For publications that require copyright transfer to ACM (Papers, Notes), the contact author will receive a 2nd email with a link to the appropriate ACM electronic form to sign. The new ACM eform usually only takes moments to complete. Please give this your immediate attention when the link for the appropriate ACM form is received.

Note: Only one form is usually needed and can be signed by the lead or contact author. A second form may be requested from co-authors depending on any US or foreign government affiliations, Sheridan and/or ACM Copyrights-Permission office will notify you if a second form is needed in any way.

Questions

If you still have questions or problems about the formatting please contact the publisher, by phone: 1-908-213-8988 or via email at: acm@sheridanprinting.com with the conference name (CHI) in the subject line. Thank you in advance for adhering to the chairs' page limits and the set deadlines.